Category Archives: Your Council

Cropwell Bishop Parish Council Chairman Report 2025-2026

This will be my final report as Chairman of the Parish Council and as a Councillor, for I do not intend to stand in the 2027 elections. My reason for this is that and I believe we need younger people to come forward with fresh energy to accept the challenge that the Governments’ Local Government Reorganisation will bring.  I hope the people that this Parish Council needs to oversee the challenges to come will begin to put themselves forward.

Many people are worrying about the rising cost of fuel and food with greater increases to come, and maybe even some rationing due to the war in the middle east, this war will unfortunately affect us all one way or another.  Due to television, it all seems far removed and most remain immune to the many thousands killed and injured in this middle eastern conflict.  The Parish Council’s thoughts remain with those affected.

I believe this Government is contributing damage to this country’s economy with its discredited Net Zero Scheme.  This is adding to the soaring energy prices because of their continued commitment to renewable energy, and their refusal to open up the North Sea Oil companies.  Other damaging factors to the economy is the rise in National Insurance and the minimum wage.

These costs I have been talking about can be seen in the Parish Council budgets, with the increases to gas, electric and Water bills together with increased employment costs, which in turn increases the Parish Councils Precept.

These increases will not affect our Parish Council too much due to our Clerks judicious use of reserves to our spending plans. The new Zip wire in the Playing Field for example cost more than the original but will need little maintenance over the next few years, as well as the new seating and tables which will be almost maintenance free.

We again will not be having Picnic in the park this year, unfortunately, this is due to the companies that supply the staging and the public address system, DJ and bands not responding or confirming there availability in time for the event.

Following a Parish Council meeting on the 7th April 2026, it was agreed that Cllrs Reed Gudgin, Iain McEachran and Pam Wregg would form a sub- committee with any village volunteers to source DJ, Stage, Bands and a PA system well in advance to enable us to run the event on the 1st July 2028.

My thanks go to Jacques Lacey following the resignation of the Chairman of the Memorial Hall committee Shahid Mian due to his work commitments at the beginning of the year. Jacques Lacey stepped in and was appointed as the new Chairman and will lead the committee going forward.

The building of a new Village Hall project is moving ahead, with the Pre- Planning Advice Application being submitted by Welham Architects to Rushcliffe Borough Council Planners. Over the past year the various staged developments have had to be set in place before the application could be submitted, but now the hard work begins with the sourcing of the grants.

During and since the Covid Lockdown Tony Jarrow has written The Street Stories of Cropwell Bishop. This is a wonderful piece of written History on our village streets.  Tony is in the process of turning these stories into a book which will be available for residents to buy – I am sure like me you will enjoy reading all about our street’s history.

My thanks go out to the many helpers on the entertainment committee who give their time to creating the activities that many of the villagers enjoy over the year.

Thanks to the ladies who run the Luncheon Club, and the Saturday Café, to Hilary and Tony Jarrow who started the Jigsaw and the book exchange, and to Tony for running the Village Plan and who is always on hand to photograph the different events.

Thanks to Mel and Robert Stanley who like the colour purple, raising over £1000 for the new Hall funds with their dyed hair.

Thanks to Jo Wroughton and her team for the many hours of hard work running the CKOB Club – our village youth club. We as a village are very privileged to have this facility and without Jo and her team this would not be possible.

My main thanks go to Jan Towndrow our Parish Clerk for over the years she has shown enormous patience when dealing with Parish Council issues. Lots of issues are not within our remit to solve, but she goes above and beyond to help our residents, and of course, she has had to put up with me for the past 13 years. My thanks also to Darrel Towndrow who is always quick to sort out my computer problems as well as the IT for the Parish Council.

I must give my special thanks to my colleges on the Parish Council who all give up so many hours of their time. We decided a long time ago to all stand as independents’ that way we have an open mind on the decisions we take.

I started this report by saying I shall not be standing in 2027. This is because I believe that I shall become too old during the following 4 years, and I truly believe that we need younger vigorous councillors to drive forward what is coming.

I believe that Rushcliffe Borough Council have made the right decision not to be joined with the Nottingham City Council, but to join Nottinghamshire County Council, Rushcliffe, Newark & Sherwood, Ashfield, Mansfield and Bassetlaw. However, I dread to think what cost to the tax payer this will mean with the redundancies and early retirement of surplus staff and the redirection of Government grants to what this Government consider to the more deprived areas.

Alan Wilson,

Chairman Cropwell Bishop Parish Council

15/4/2026

 

 

 

Health & Safety Policy

Cropwell Bishop Parish Council Logo

Adopted: October 2010

Last review date: 3 March 2026

Minute reference: M.453

Next review date: March 2027

Statement on Health and Safety

The Council’s health and safety aim is to minimise the number of instances of occupational accidents and illnesses and to achieve an accident-free workplace.

Cropwell Bishop Parish Council recognises and accepts its duty to protect the health and safety of all visitors to the Council offices and the Old School Community Building, including contractors and temporary workers, as well as any member of the public who may be affected by the Council’s operations.

While the Council will do all that is within its powers to ensure the health and safety of its employees, it is recognised that health and safety at work is the responsibility of each and every individual associated with the Council. It is the duty of each employee to take reasonable care of their own and other people’s welfare and to report any situation which may pose a threat to their own wellbeing or that of any other person.

Appropriate preventative and protective measures are and will continue to be implemented following identification of work-related hazards and assessments of the risks associated with them.

We recognise the importance of employer/employee consultation on matters of health and safety and the value of individual consultation prior to allocating health and safety functions.

The contents of this statement will be reviewed annually to reflect any changes to the Health & Safety at Work Act.

Whilst the Parish Council recognises its duties and responsibilities under the Health & Safety at Work Act, the objectives of this safety statement can only be achieved through the support and co-operation of employees and all other persons who use the premises, including contractors, users, members of the public and students.

This policy will be regularly monitored to ensure that the objectives are achieved. It will be reviewed and, if necessary, revised in the light of any legislative or organisational changes.

Responsibilities and Duties

The Council’s duties will be in particular

To observe the requirements of the Health and Safety at Work Act 1974 and all other relevant legislation, Codes of Practice, Health and Safety Executive guidance notes, and recommendations of HSE Inspectors and Environmental Officers during visits.

1.0 Overall responsibility

The Clerk accepts overall responsibility for health and safety within the Council. To assist the Clerk, a “Competent Person” shall be nominated by the Parish Council.

2.0 Duties of the Clerk

The Clerk will, so far as is reasonably practicable, take all steps to meet this responsibility by:

  • Ensuring that systems of work are identified which are safe and without risks to health, for employees and any other person likely to be affected by work activities.
  • Making proper arrangements for the handling, storage, use and disposal of articles and substances at work which are safe and without risks to health.
  • Providing such information, instruction, training and supervision as is necessary to secure the health, safety and welfare at work of all employees.
  • Ensuring that the Health and Safety Policy is revised and updated as and when necessary, after liaison with the relevant people, and that any changes are communicated to all employees.
  • Holding regular meetings with staff members, at least twice per year.
  • Ensuring that effective means of communication are encouraged and maintained throughout the organisation to promote all aspects of health, safety and welfare.

3.0 Duties of the Competent Person

  • Monitor the implementation of the Council’s Health and Safety Policy.
  • Assess the risks to the health and safety of all operations and identify safe systems of work. Where hazards are identified, implement controls to minimise those risks.
  • Ensure the health and safety of members of the public.
  • Ensure the competence of all subcontractors by assessing their Health and Safety Policy, method statements, risk assessments and COSHH assessments.
  • Ensure that all incidents, accidents and dangerous occurrences are thoroughly investigated and reported to the appropriate authority if necessary.
  • Provide for safety reports to be completed and take action as necessary.
  • Ensure that agreed methods of work, risk assessments and COSHH assessments are adhered to.
  • Ensure that operatives are competent and hold appropriate certificates or proof of competency to operate tools and machinery.
  • Ensure that all equipment is safe to use and that necessary certificates are produced.
  • Arrange for the issue and use of personal protective equipment.

4.0 Risk Assessments

The basis of health and safety management is that:

  • Hazards are spotted.
  • The risks from them are quantified.
  • Controls are brought in.

Throughout Cropwell Bishop Parish Council’s operations, work activities will be risk assessed by the Clerk and Competent Person, and controls brought in on the basis of those assessments.

The assessments will be retained and the results made available to the employees affected.

Priorities for health and safety advice will be based on the outcomes of the risk assessments.

Work activity risks will be assessed unless they are trivial or are routine ones arising from everyday life, and significant findings will be recorded.

All types of work will be considered, including non-routine tasks and work done out of hours or on site.

Where a significant risk is identified it will be controlled on the following principles:

  • Where possible the risk will be avoided altogether.
  • The risk will be tackled at source.
  • The work will be adapted to the employee, not the other way round.
  • Priority will be given to controls benefiting the most people.
  • Employees will be kept informed.
  • Others affected by a risk will be kept informed.
  • All risk assessments will be reviewed on an ongoing regular basis and all findings will be recorded and documents retained.

5.0 Distribution and Review of Written Safety Policy

Once a Written Safety Policy has been produced it must be brought to the attention of all employees and revised when appropriate.

The Parish Clerk must ensure through normal supervision that employees:

  • Read the policy.
  • Understand the sections applying to them.
  • Raise any queries and receive answers.

The Parish Clerk will ensure a copy of the Written Safety Policy is sent to members of the Parish Council.

Where it will help contractors to understand the Parish Council’s approach to health and safety and to work safely, the Parish Clerk will send a copy with tender or order documents.

The review of the Written Safety Policy will be a joint effort by the Parish Clerk and the Council’s Competent Person.

6.0 Employees’ Responsibilities

Every employee is required by law to:

  • Not put themselves or anybody else at risk.
  • Not interfere with or misuse anything provided for safety reasons.
  • Co-operate with management’s attempts to improve safety.
  • Advise the Parish Clerk of any health and safety problems likely to affect any person.
  • Work in the safe manner in which they have been trained and instructed.
  • Take reasonable steps for the health and safety of themselves and of other persons who may be affected by their acts or omissions at work.
  • Co-operate with the Council to promote all aspects of health, safety and welfare.
  • Maintain high standards of personal hygiene.

8.0 Protective Clothing

  • Where risks to employees cannot be controlled by other means, personal protective equipment will be provided as a last resort.
  • This will be free of charge to employees, who will be trained to use the PPE.
  • This will have been chosen by assessing the risk involved and taking into account the individual who will be using it.
  • The Parish Clerk will ensure that employees provided with PPE are wearing it when they should, in the way they should, and that it is being maintained, kept clean and replaced when necessary.

Personal protective equipment may include:

  • Eye protection – glasses, goggles, visors
  • Ear protection – ear plugs, ear muffs
  • Visibility garments – high-visibility clothing, retro-reflective garments
  • Foot protection – toe caps, mid-soles
  • Respiratory protection – masks, respirators, breathing apparatus
  • Leg protection – ballistic trousers, shin pads
  • Hand protection – gloves, gauntlets, chain mail gloves
  • Skin protection – leggings, arm covers
  • Body protection – aprons, boiler suits, weather protection
  • Head protection – helmets, bump caps

9.0 Ladder Safety

Where there is a need for employees of Cropwell Bishop Parish Council to work at height and ladders are used, the Clerk must be informed before work commences.

10.0 Manual Handling

There is a range of tasks carried out throughout the Parish Council that involve lifting, carrying, moving, pulling and pushing. Staff should be encouraged to attend manual handling training courses.

11.0 Noise

A range of tasks done by some employees of the Parish Council may expose them to high levels of noise. It is recognised that permanent damage to hearing could result, and the Parish Clerk will ensure that the following controls are implemented:

  • Machines will be purchased or hired which produce the least amount of noise when used.
  • Hearing protection will be provided for employees, who will be instructed how to maintain it, and the Parish Clerk will ensure it is worn.

12.0 Fuel Storage and Use

A small can of petrol is stored for the purpose of small groundwork machinery.

The container shall be fit for the purpose of petrol storage, with a maximum capacity of 10 litres, of sound vapour-tight construction and correctly labelled.

Storage of petrol shall not exceed 15 litres at any one time. No sources of ignition shall be introduced next to the storage area. In case of fire, dry powder extinguishers are fitted in the garage.

12.1 Storage Safety

Cropwell Bishop Parish Council stores a wide range of items and uses various cupboards, rooms and buildings for storage.

As poor storage can lead to fire hazards and health and safety risks from trips, falls and falling items, all employees will be expected to assist in achieving safe storage by:

  • Only storing those items that need to be stored.
  • Storing items in the places provided for them.
  • Storing items in a tidy manner.
  • Ensuring walkways, exits and access routes are never blocked.
  • Storing items so they cannot fall.

The Parish Clerk will make regular checks of storage areas as part of routine safety checks and will inspect each once a year to identify items that can be discarded.

The notice Health and Safety Law – What you should know will be posted on the Parish Council premises as required by law.

13.0 Needle Stick Injuries

When employees of Cropwell Bishop Parish Council carry out litter picking and collection, there is a possibility they will come across discarded hypodermic syringes.

As the needles can cause contaminated puncture wounds, the Parish Council will ensure:

  • Employees are aware that syringes may be found in litter and when clearing parks and similar areas.
  • Litter that may contain syringes is removed by litter tongs.
  • If hands have to be used, gloves are worn at all times.
  • Any syringes found are placed in a sharps box before collection by the appointed contractor.
  • Employees who find a syringe tell their supervisor so that areas needing extra care are identified.
  • Any employee receiving a puncture wound from a broken syringe or syringe needle seeks immediate medical attention.
  • As the Ranger’s duties mainly involve lone working, a planned worksheet will be completed daily so that the Council is aware of their whereabouts.

14.0 Accident Reporting and Investigation

This includes ill health related to work.

All accidents to employees and others must be:

  • Reported to the Parish Clerk.
  • Recorded on a Personal Accident Form by either the employee or the Parish Clerk, who will investigate the accident.

The Parish Clerk will receive a copy of every completed Personal Accident Form and ensure notification of those accidents that require it to the Health and Safety Executive under RIDDOR (the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations).

14.1 Hazard Reporting

Cropwell Bishop Parish Council seeks to reduce risk.

  • Officers will carry out regular inspections of all work areas through programmed inspections by the Competent Person.
  • Employees will be encouraged to advise the Parish Clerk of any situations they consider hazardous to themselves, their colleagues or any visitors to Council premises.
  • Employees should make a brief note of any hazard they observe and pass it to the Parish Clerk.
  • The Parish Clerk will then investigate, taking advice if necessary, and respond to the employee, indicating what action is needed and when it will be taken.

15.0 Hazardous Substances

“Hazardous substance” means anything that can cause harm in the way it is used and includes micro-organisms, dust, by-products, as well as chemicals.

No hazardous substance will be in use on Council premises unless it has been assessed for risks and the necessary controls brought in.

Where a contractor is to use or generate a hazardous substance, an assessment will be required before the job starts.

16.0 Licences and Training

  • Records will be kept of certificates obtained and when they are due for renewal. Copies will be included on individual staff files, with due regard to data protection.
  • There will be regular reviews of any additional training needed to carry out tasks safely and competently.

17.0 Cropwell Bishop Community Building

17.1 Building Security

All intruder alarms, fire alarm panels and CCTV equipment shall be tested twice yearly by a competent contractor. The CCTV cameras only monitor those areas covered by the equipment.

Visitors

There is an extensive range of visitors coming into and onto premises controlled by the Parish Council, including:

  • Councillors
  • Users
  • Members of the public
  • Contractors
  • Delivery persons

Such non-employees are owed a duty of care.

How that duty is discharged will depend on their experience, vulnerability, duration of stay and the risks they may face whilst on the premises.

The Council will assess the risks to such visitors and take measures to:

  • Reduce or remove them.
  • Inform visitors of risks so they can avoid them.
  • Co-operate and co-ordinate as necessary to ensure health and safety.
  • Actively ensure that visitors play their part in ensuring health and safety.

18.0 Office Safety

As the Parish Clerk’s duties mainly involve lone working, the following procedures should be followed:

  • Office door to be kept closed at all times.
  • Main door to be kept locked if no users are in the building.
  • No females to be on the call-out register or to attend late-night closures.
  • Any alteration to times of work is to be agreed beforehand.
  • Staff to inform family members of the time expected back home from work.
  • If staff require immediate medical attention, emergency services should be called.
  • Volunteers who open or close the parks at set times should inform their relatives of their whereabouts.

18.1 Office Environment and Display Screen Equipment

A great number of tasks undertaken by Cropwell Bishop Parish Council are carried out in an office environment using computers.

Offices are low-risk areas but there is a range of specific matters to be considered, including:

  • First aid
  • Fire safety
  • Manual handling
  • Electrical safety
  • Work equipment
  • Workplace safety

Cropwell Bishop Parish Council will:

  • Analyse workstations and assess and reduce risks.
  • Train and inform display screen users about the health and safety aspects of their work.
  • Provide eye tests for users on request and at regular intervals afterwards, and provide special spectacles where required.

18.2 Access to Offices, Security and Records

  • A list of all staff and councillors aware of the keypad entry code to the Parish Office will be documented.
  • A list of all staff that hold keys or have access to keys will be documented.
  • Archiving details will be summarised, including what records are kept in both buildings and how long they are retained.
  • All paper records shall be locked in cabinets, all computers shall require passwords to gain access, and records should be backed up regularly.
  • All administrative staff will be issued with a copy of the Council’s policy for the use of information technology.

19.0 Pregnant Workers

An employee should advise the employer as soon as she is aware of the pregnancy, at which time an assessment will be carried out on the potential risks associated with her condition, such as manual handling, stressful situations and the general work environment.

20.0 Harassment and Bullying at Work

The Council is committed to promoting an environment where employees can work without fear of being intimidated, harassed or bullied.

Any behaviour which is unwarranted, unreciprocated and offensive, and which causes the person on the receiving end to feel humiliated, intimidated or distressed, can be regarded as harassment or bullying.

21.0 Violence

Though the range of services offered by the Parish Council and the hours of operation are limited, the hazard of violence, verbal or otherwise, from some members of the public does exist.

  • Incidents of violence will be recorded in the Council’s incident book.
  • Cropwell Bishop Parish Council will always expect violent incidents to be reported to the Police and will support employees wishing to take legal action against perpetrators.

22.0 Electricity

There is a legal requirement to ensure that electricity, however it is used or encountered, does not put any employee or any other person at risk.

The fixed electrical supply in Cropwell Bishop Parish Council premises must only be extended and adapted by a competent electrician.

  • Electrical appliances, plugs and cables are to be inspected every 12 months by PAT test, with a record or tagging system used.

23.0 Emergency Lighting

  • A competent electrical contractor will test the Community Centre’s emergency lighting annually.
  • Competent employees will carry out monthly tests of all emergency lighting units.

24.0 Fire Safety

  • Fire extinguishers, including blankets, will be checked to ensure they are in place, not discharged, not obviously damaged, and included in an inspection schedule.
  • Flammable liquids will be kept in suitable containers and areas.

The Community Building and Parish Council Office have fire safety notices posted throughout the building.

The procedures to be followed are:

  • If the fire alarm rings, all staff must leave the premises and go to the fire assembly point.

25.0 Contractors

Where Cropwell Bishop Parish Council contracts out work to outside firms or self-employed workers, prior to any work commencing the following will be requested:

  • Evidence of public liability insurance.
  • Evidence of membership of a professional body.

It will be the duty of all contractors to:

  • Comply with the Council’s Health and Safety Policy, site rules, method statements and relevant risk assessments.
  • Ensure that those involved are competent to do the job safely and that sufficient resources are provided for safety.

26.0 Asbestos

If any employee or contractor believes they have come across asbestos-containing material, they must tell the Parish Clerk, who will contact the appropriate licensed asbestos removal company to deal with it.

27.0 Buried Services

Whenever employees or contractors need to dig an excavation or drive anything into the ground, the presence of buried electric cables will be considered and a cable-locating device shall be used by a trained person.

28.0 Overhead Cables

Work will only be carried out near live overhead cables if it is reasonable in all circumstances to do so.

29.0 Construction

Where construction work is to be done for Cropwell Bishop Parish Council, specific regulations apply.

The Construction (Design and Management) Regulations generally apply if the project lasts for more than 30 days or will involve more than 500 person days of work. CDM also applies to non-notifiable work which involves five or more people on site at any one time.

Cropwell Bishop Parish Council will only fulfil the role of client and ensure suitable management arrangements.

Signed at the meeting by the Chairman _____________________________

Minutes of Meeting – 7th April 2026

7.00pm at The Old School – DRAFT PUBLICATION/strong>

(The meeting started at 7.07pm and finished at 8.07pm)

Present: Cllrs. M. Barlow, M. Beazley, C. Bryan, R. Gudgin, I. McEachran, A. Wilson (Chair), P. Wregg, and J. Wroughton

In Attendance: Clerk, Cllr. N. Clarke N.C.C. and 2 residents

Apologies Approved

471. Cllr. Allison – Hospital

Declarations of Interest & Confirmation of Agenda

472. Declarations of Non-Pecuniary Interest: Cllrs. A. Wilson, P. Wregg and Cllr. Clarke – Agenda Item 8 – Memorial Hall; and Cllr. Wroughton – Agenda Item 10b).

The agenda was confirmed.

473. Standing Orders were suspended at 7.08pm to allow the order of business to be amended to enable attendees to speak to the meeting.

Parishioners’ Question Time & Policing Report

No questions.

Crime Figures

No crime figures available.

474. Standing Orders reinstated at 7.09pm.

Minutes of the Previous Meeting

475. Cllr. Wroughton proposed the minutes of the Parish Council Meeting on 3rd March 2026 were a true record, Cllr. Wregg seconded – all agreed.

It Was Unanimously:

RESOLVED: “That the minutes of the Parish Council meeting held on 3rd March 2026 were confirmed as a true record and signed by the Chairman”.

Progress

476. No items to report in this matter.

Planning Matters & Applications

477. RBC New Application: 26/00402/FUL – Construction of dropped kerb – 48 Fern Road, Cropwell Bishop NG12 3BU

It Was Unanimously:

RESOLVED: “No Objection”

Finance

478. a) Financial Statement up to 31st March 2026

It Was Unanimously:

RESOLVED: “To approve the financial statement & signed by Cllrs. Wilson & Wregg.”

479. b) Payments made March 31st 2026 and Awaiting April 2026

It Was Unanimously:

RESOLVED: “To approve all payments as reproduced on payments document 213 & signed by Cllrs. Wilson & Wregg”.

480. c) Receipts & Payments Reports April 2025 – March 2026

It Was Unanimously:

RESOLVED: “To approve the receipts and payments reports.”

481. d) VAT Summary – April 2025 to March 2026

It Was Unanimously:

RESOLVED: “To approve the VAT Summary as produced on the report and noted VAT Qtr. 3 Error has been corrected”

482. e) Financial Summary April 2025 to March 2026

It Was Unanimously:

RESOLVED: “To approve the Financial Summary as produced on the report.”

Correspondence for Action

483. a) To Consider attendance to RSVCSG 29th April 11 to 12.30pm at Rushcliffe Arena

No attendees on this occasion.

To Consider Future Picnic In The Park Events

484. Discussion took place regarding future Picnic In The Park Events. Cllr. Gudgin proposed that the event be run on 1st July 2028. Cllr. Gudgin will form a sub-committee with Cllr. I. McEachran and Cllr. P. Wregg and other village volunteers. Cllr. McEachran seconded – all agreed.

It Was Unanimously:

RESOLVED: “To continue with Picnic In The Park on 1st July 2028, source DJ, bands, PA, trailer staging etc., well in advance of the event date.”

The Memorial Hall

485. a) Update on The Memorial Hall

A report was put to the meeting from the Memorial Hall (copy attached at the end of minutes). Cllr. Wregg wanted to thank Mel and Bob Stanley for the sponsored pink hair dye and Cllr. Birch for playing Easter Bunny at the Easter event.

486. b) The Launch Field

A report was put to the meeting from the Memorial Hall (copy attached to the end of minutes).

Cllr. Wregg reported that they are waiting to speak to Hollie regarding the future of the Launch Field and advised that they need some help to support the Coach. A DofE volunteer was suggested and Cllr. Wroughton will pass on some contact details for DofE volunteers.

Village Ranger/Lengthsman Inspections

487. The Ranger/Lengthsman has passed the training course for weed spraying.

The Ranger/Lengthsman has sprayed the wooden storage facility with 2 coats of clear wood preserve and has started painting the bus shelters. The grass has been cut twice in the village and weed spraying has commenced.

Reporting of pothole and pavement damage has been carried out over the month by the Ranger.

The Old School

488. a) Entertainments, Activities & User Update

Live music event on 11th April with the Shantyfolk playing; this is a sell-out event with 60 people attending.

Upcoming cinema showings are The Choral on 17th April, Song Sung Blue in May and Hamnet in June.

489. b) CKOB Club Update

The last CKOB had 50 children in attendance, slightly lower than normal due to the Easter half term.

Cllr. Wroughton will be asking Cllr. Clarke for a grant from his divisional fund for walkie-talkies.

Transport

490. The Clerk advised there had been no problems reported since the last meeting. Residents have been advised about the change of bus route whilst Rookery Corner in Cropwell Butler is closed.

Highways & Footpaths Defects/Issues

491. a) Sunken Road Surface – Fern Road

Cllr. Clarke advised this had been reported back to Highways who in turn have reported it to the adherence team who deal with utilities; the adherence team will follow this up with Severn Trent.

492. b) To Consider Obstruction Issues – Corner of Kendall Road & Salvin Close

Complaints have been received by the Clerk regarding obstruction issues on Kendall Road due to parked vehicles. Bin lorries could not easily gain access/egress to Salvin Close and the top of Kendall Road due to double parked vehicles, vehicles opposite the junction and vehicles on the corners of Kendall Road and Salvin Close. Residents have phoned the Clerk regarding the issue and safety in this area. Bin lorries and emergency services will really struggle to get through.

Cllr. Clarke advised that this is not a Highways matter but a police matter, as it is obstruction of the highway. Cars that are taxed, MOT’d and insured are entitled to park on the highway. Cllr. Clarke did not feel that white or yellow lines in this area would be the answer.

Action: Cllr. Clarke will speak with Sergeant Brett Price to ask him to visit the area and see if any action can be taken. The Clerk will write to Darryl Birch and Laura Trussler to advise of the issues.

493. Cllr. Wilson reported that the blue grit bin had been placed on Simpson Drive but unfortunately it is on the wrong side of the roundabout.

Action: Cllr. Clarke will speak to Highways to get the bin moved to the correct side of the roundabout in the location advised in the original instance.

494. Cllr. Wilson advised that the car park on Simpson Drive has now been transferred to the ownership of the school. The car park has now been fenced off.

495. Cllr. Wroughton raised an issue with the diversion signs at the end of Church Street. It is dangerous that the signs are in the road on the corner of this junction, making it unsafe for egress/access from Nottingham Road onto Church Street.

Action: Cllr. Clarke will speak to VIA East Midlands to see if the signs can be moved at all.

496. c) Speed Watch

Cllr. Wregg advised a session had taken place on Nottingham Road on 12th March between 8.40am and 9.30am – 351 cars were recorded of which 6 cars were exceeding 36mph. The Police Speed Van has been on Nottingham Road twice in recent weeks.

The Environment/Biodiversity

497. It was noted that there are hedgehogs out and about around the village.

Councillors Reports

498. Cllr. Wregg advised that if anyone wished to sponsor Bob and Mel Stanley for the hair dye, she had a SumUp machine and could take donations on it.

499. Cllr. Wilson asked for attendees to the April Saturday Café – Cllr. Wilson and Cllr. Clarke would be in attendance.

Correspondence for Information

500. There is no folder for circulation; any information has been circulated by email through the month.

Date of Next Meeting

501. 15th April 2026 Annual Meeting of the Electorate, 7.00pm at The Old School

5th May 2026 Annual Parish Council Meeting, 6.45pm at The Old School followed by the full council meeting at 7.00pm.

There being no further business, the meeting closed at 8.07pm.

Chairman’s Signature:

Date:

Agenda Item 8a) & b)

CMBH Chairman’s Monthly Report – March 2026

New Building Progress & Fundraising

We await comment from RBC on the Pre-Application to Planning for the New Build in readiness for a Full Planning Application to follow.

We are hoping to create a form of public exhibition where plans are presented and conversation with the architects can take place in order to engage with the village on the whole project.

Mel & Bob Stanley have exceeded all expectations with their “Sponsored Hair Colouring” event and have had over £1,000.00 already pledged. A great big thank you from CBMH for their continued efforts and support.

A “Hop into Easter” event is being organised to incorporate both children and adult activities on the same day along with the ubiquitous “Bric a Brac”, raffle and food/drink offers.

Due to the cancellation of Picnic in the Park 2026, CBMH have taken the opportunity to investigate the possibility of a late summer event to fill the gap but not replicate the Picnic in the Park format or duplicate the Summer Fete format.

General

Basic maintenance continues around both the building and site wherever required to keep the current usable structures viably sound.

New infra-red heaters have been purchased to wall-mount in the meeting room and kitchen, hopefully to make those areas more readily usable during the cold spells. Thanks go to Cllr. Neil Clarke for his financial assistance with these.

We will be keeping an eye on the in-filled section of ground by the top entrance as the spoil that was tipped is predominantly clay, but hopefully the grass will eventually grow through and reinforce the flatter area.

Thanks to CBPC for tidying up the old goal area with topsoil and seeding.

The hedging whips that were planted last year are now showing through with a loss of probably 25%, which isn’t too bad, and we will soon see the Nottingham Road hedgerow flourishing in the coming years.

Petanque

The new season will be about to commence in April, subject to the temperature, and we look forward to some new faces in 2026. We have found that this activity has become as much a social gathering as an easy laid-back “sport.”

TLF

Better weather has helped with Saturday morning attendances for both sessions and fewer cancellations, giving the kitchen a little boost in turnover.

There will be a two-week break for Easter and hopefully a vigorous return.

J. J. Lacey – 31/03/2026

Payments Made February 2026 and Awaiting March 2026

Reference: Page 212, Agenda Item 5b)

Payments Made February Since Last Meeting

Payments made in February 2026 since the last meeting
Supplier Details Payment Date Cheque or Ref No. Item/Details Net VAT Total
Salaries 1.2.26 B237-B238 December Wages £3,109.63 £0.00 £3,109.63
N.C.C. Pension Fund 2.2.26 B239 JT & NCC January Pension £766.46 £0.00 £766.46
HMRC Cumbernauld 2.2.26 B240 Tax & NI Period 10 2025/26 £1,175.14 £0.00 £1,175.14
Notts County Supplies 2.2.26 B241 Cleaning/Hygiene Products £121.05 £24.21 £145.26
Style Midlands 2.2.26 B242 Mobile Wall Call Out (Reserve Budget) £265.00 £53.00 £318.00
M. Kendall 2.2.26 B243 Saturday Café January Expenses £28.20 £0.00 £28.20
Mousy Brown 2.2.26 B244 Bouncy Castle for 15/2/26 £60.00 £0.00 £60.00
Krystal Web Hosting 2.2.26 C80 P.C. Web Hosting Fee £7.00 £1.40 £8.40
Handicentre 5.2.26 B245 Key Cut Cupboard 2 £5.41 £1.08 £6.49
D. Smith 10.2.26 B246 DBS Check New Caretaker £21.50 £0.00 £21.50
Microsoft 10.2.26 C82 Office 365 £10.08 £2.02 £12.10
Co-Op Bank 10.2.26 C83 Credit Card Handling Fee £2.00 £0.00 £2.00
Amazon 10.2.26 C84 Choral DVD £8.32 £1.67 £9.99
Amazon 10.2.26 C85 Office Door Paint £13.09 £2.62 £15.71
ESPO 13.2.26 B247 Gas 31/12/25 – 31/1/26 £189.54 £9.48 £199.02
T. Jarrow 19.2.26 B248 Web Hosting & Domain Name £18.00 £3.60 £21.60
Everflow 16.2.26 B249 Water Rates 8/3/26 – 7/4/26 £100.78 £0.00 £100.78
British Telecom 20.2.26 B250 Phone & Internet £34.00 £6.80 £40.80
Filmbank Media 24.2.26 B251 Cinema The Roses Licence Fee £89.00 £17.80 £106.80
Engie 25.2.26 B252 Electric 1/1/26 – 31/1/26 £316.74 £15.84 £332.58
HMRC VAT 25.2.26 B253 VAT Repay (error on Return – to reclaim) £3,366.65 £0.00 £3,366.65
Subtotal: Payments Made February Since Last Meeting £9,707.59 £139.52 £9,847.11

Payments Awaiting March 2026

Payments awaiting March 2026
Supplier Details Payment Date Cheque or Ref No. Item/Details Net VAT Total
WCF Ltd T/A Progreen 4.2.26 C81 PA1 Pesticides Training Part 1 £91.00 £18.20 £109.20
Amazon 12.2.26 C86 Bread Baskets for Luncheon Club £13.32 £2.67 £15.99
Amazon 19.2.26 C87 Collins A4 Cashbook £11.62 £2.33 £13.95
Amazon 19.2.26 C88 Yellow Card £5.47 £1.10 £6.57
Amazon 19.2.26 C89 Blue Card £4.99 £1.00 £5.99
Amazon 19.2.26 C90 PA1 Pesticides Assessment £79.99 £16.00 £95.99
Subtotal: Payments Awaiting March 2026 £206.39 £41.30 £247.69
Total Payments £9,913.98 £180.82 £10,094.80

Petty Cash Reports February 2026

Petty cash report: Clerk
Description Income Expenditure Balance
Balance Brought Forward £9.84
End Balance £9.84
Petty cash report: Ranger/Lengthsman
Description Income Expenditure Balance
Balance Brought Forward £13.60
End Balance £13.60
Petty cash report: Caretaker
Description Income Expenditure Balance
Balance Brought Forward £4.18
End Balance £4.18

Information available from Cropwell Bishop Parish Council under the model publication scheme

Cropwell Bishop Parish Council Logo

Adopted: November 2009

Reviewed: March 2026 – Minute Ref: M.453

General information available under the model publication scheme
Information to be published How the information can be obtained Cost
Who’s who on the Council Hard copy available from Clerk; website; newsletter 5p per sheet for hard copy; free online
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address, if used) Hard copy available from Clerk; website; newsletter 5p per sheet for hard copy; free online
Location of main Council office and accessibility details Hard copy available from Clerk; website; newsletter 5p per sheet for hard copy; free online
Staffing structure N/A N/A

Class 2 – What we spend and how we spend it

Class 2 information
Information to be published How the information can be obtained Cost
Annual return form and report by auditor Hard copy available from Clerk; website 5p per sheet for hard copy; free online
Finalised budget Hard copy available from Clerk; website 5p per sheet for hard copy; free online
Precept Hard copy available from Clerk 5p per sheet
Borrowing approval letter Hard copy available from Clerk 5p per sheet
Financial Standing Orders and Regulations Hard copy available from Clerk; website 5p per sheet for hard copy; free online
Grants given and received Hard copy available from Clerk 5p per sheet
Community Grant Policy and Application Form Hard copy available from Clerk; website 5p per sheet for hard copy; free online
List of current contracts awarded and value of contract Hard copy available from Clerk 5p per sheet
Members’ allowances and expenses N/A N/A

Class 3 – What our priorities are and how we are doing

Class 3 information
Information to be published How the information can be obtained Cost
Parish Plan (current and previous year as a minimum) Website Free online
Annual Report to Parish or Community Meeting (current and previous year as a minimum) Hard copy available from the Clerk; website 5p per sheet for hard copy; free online
Quality status N/A N/A
Local charters drawn up in accordance with DCLG guidelines N/A N/A

Class 4 – How we make decisions

Class 4 information
Information to be published How the information can be obtained Cost
Timetable of meetings (Council, committee or sub-committee meetings and parish meetings) Hard copy available from the Clerk; website; newsletter 5p per sheet for hard copy; free online
Agendas of meetings Hard copy available from the Clerk; website; newsletter 5p per sheet for hard copy; free online
Minutes of meetings (excluding information properly regarded as private to the meeting) Hard copy available from the Clerk; website; newsletter 5p per sheet for hard copy; free online
Reports presented to council meetings (excluding information properly regarded as private to the meeting) Hard copy available from the Clerk 5p per sheet
Responses to consultation papers Hard copy available from the Clerk 5p per sheet
Responses to planning applications Hard copy available from the Clerk;
RBC website:
planningon-line.rushcliffe.gov.uk/online-applications/		 5p per sheet
Bye-laws RBC website See website

Class 5 – Our policies and procedures

Policies and procedures for the conduct of council business

Conduct of council business
Information to be published How the information can be obtained Cost
Procedural standing orders Hard copy available from the Clerk; website 5p per sheet for hard copy; free online
Committee and sub-committee terms of reference Hard copy available from the Clerk 5p per sheet
Delegated authority in respect of officers N/A N/A
Code of Conduct Hard copy available from the Clerk; website 5p per sheet for hard copy; free online
Policy statements Hard copy available from the Clerk 5p per sheet

Policies and procedures for the provision of services and about the employment of staff

Services and employment policies
Information to be published How the information can be obtained Cost
Internal policies relating to the delivery of services Hard copy available from the Clerk 5p per sheet
Equality and diversity policy Hard copy available from the Clerk 5p per sheet
Health and safety policy Hard copy available from the Clerk; website 5p per sheet for hard copy; free online
Recruitment policies (including current vacancies) N/A N/A
Policies and procedures for handling requests for information Hard copy available from the Clerk 5p per sheet
Complaints procedures (including those covering requests for information and operating the publication scheme) Hard copy available from the Clerk; website 5p per sheet for hard copy; free online
Information security policy N/A N/A
Records management policies (records retention, destruction and archive) N/A N/A
Data protection policies Hard copy available from the Clerk 5p per sheet
Schedule of charges (for the publication of information) See schedule of charges below See below

Class 6 – Lists and Registers

Class 6 information
Information to be published How the information can be obtained Cost
Any publicly available register or list N/A N/A
Assets Register Hard copy from the Clerk; website 5p per sheet for hard copy; free online
Disclosure log N/A N/A
Register of members’ interests Available from Monitoring Officer at RBC Please enquire
Register of gifts and hospitality N/A N/A

Class 7 – The services we offer

Class 7 information
Information to be published How the information can be obtained Cost
Allotments Contact Clerk for details / Parish Plan Please enquire
Burial grounds and closed churchyards N/A N/A
Community centres and village halls Contact Clerk for details Please enquire
Parks, playing fields and recreational facilities Contact Clerk for details Please enquire
Seating, litter bins, clocks, memorials and lighting Contact Clerk for details Please enquire
Bus shelters Contact Clerk for details Please enquire
Markets N/A N/A
Public conveniences N/A N/A
Agency agreements N/A N/A
A summary of services for which the council is entitled to recover a fee, together with those fees (for example burial fees) N/A N/A

Contact details

Janice Towndrow
The Old School, Fern Road, Cropwell Bishop, Nottingham NG12 3BU
Tel: 0115 989 4656
Email: clerk@cropwellbishop-pc.gov.uk
Website: cropwellbishop-pc.gov.uk

Schedule of charges

  • Photocopying: 5p per sheet – approximate cost
  • Postage: actual cost
  • Other: actual cost

Facebook Policy

Cropwell Bishop Parish Council Logo

Adopted May 2024
Minute Reference: M29
Next Review Date May 2025


PURPOSE: To provide guidance on appropriate use of Facebook for sharing information by the Parish Council

SCOPE: Guidance for Parish Councilors and members of the public for appropriate use of Facebook.

ADMIN: All administrators on the Facebook page must have two factor authentication for security of the site. There must be no less than 2 administrators to run the site at any one time.

Current Administrator for the site are: Janice Towndrow Parish Clerk/RFO & Cllr. Allison. Both administrators agree to transfer rights if they leave the Parish Council.

The Cropwell Bishop Parish Council Facebook pages intends to:

Provide information and updates regarding activities and opportunities within Cropwell Bishop Parish and promote positive thoughts and comments from residents within the parish.

To ensure that all discussions on the Cropwell Bishop Parish Council page are productive, respectful, energised and consistent with the Councils mission and goals, we ask you to follow these guidelines:

  • Be considerate and respectful of others. Vulgarity, threats, or abuse of language will not be tolerated.
  • Differing opinions and discussion of diverse ideas are encouraged, but personal attacks on anyone, including Melbourn Parish Council members or staff, will not be permitted.
  • Share freely and be generous but be aware of copyright laws; be accurate and give credit where credit is due.
  • Stay on topic.
  • Refrain from using the Facebook page for commercial purposes or to market products.

The sites are not monitored 24/7 and we will not always be able to reply individually to all messages or comments received. However, we will endeavor to ensure that any emerging themes or helpful suggestions are passed to the relevant people.

Sending a message/post via Facebook will not be considered as contacting the Parish Council for official purposes and we will not be obliged to monitor or respond to requests for information through the Facebook channel. Instead, please contact us via email clerk@cropwellbishop-pc.gov.uk or telephone 0115 9894656. Please do not include personal/private information in your Facebook posts/messages to us.

We retain the right to remove comments or content that includes:

  • Obscene or racist content
  • Personal attacks, insults, or threatening language
  • Potentially libellous statements
  • Plagiarized material; any material in violation of any laws, including copyright, private, personal
  • information published without consent.
  • Information or links unrelated to the content of the forum
  • Commercial promotions or spam

Non-compliance will not be tolerated and can result in a ban from the page.

Cropwell Bishop Parish Council are not responsible for the accuracy of content posted by any subscriber in any forum; opinions expressed in comments on Cropwell Bishop Parish Councils social media forums do not necessarily represent those of Cropwell Bishop Parish Council.

All comments, once posted, become the property of Cropwell Bishop Parish Council and we reserve the right to reproduce, distribute, publish, display, or edit. Derivative work can also be created from such postings or content, and used for any purpose, in any form and on any other media.

Cropwell Bishop Parish Council are not responsible, liable for and do not endorse the privacy practicesof Facebook or any linked websites. Your use of Facebook and any linked websites is at your own risk.

Cropwell Bishop Parish Council assumes no responsibility or liability for any injury, loss or damage incurred as a result of any use or reliance upon the information and material contained within or downloaded from these websites.

Facebook may occasionally be unavailable, and we accept no responsibility for this lack of service.

The presence of any advertisement on Facebook is not an endorsement of the authenticity or quality of the goods, services or website and Cropwell B Parish Council will not be held responsible for any claims arising in that respect.

We will not engage in/with, and we discourage posts or comments on, issues of a political nature.

Comments should not advertise commercial products or services.

This comment policy may be removed at any time. By choosing to comment and/or utilise any Cropwell Bishop Parish Council Social Media site, users are deemed to agree to this policy.

Equity & Diversity Policy

Cropwell Bishop Parish Council Logo

Adopted September 2006
Last Review Date 1st March 2022
Minute Reference: M.387
Next Review Date March 2027

1.0 Introduction

1.1 Cropwell Bishop Parish Council is committed to providing and promoting equal opportunities, eliminating discrimination and encouraging diversity in the community.

1.2 Cropwell Bishop Parish Council aims to create a culture that respects and values each other’s differences and which promotes dignity, equality and diversity

1.3 An up-to-date copy of this Policy shall be maintained on the parish council’s website.

2.0 Purpose

2.1 Cropwell Bishop Parish Council recognises that supporting equality is of primary importance. This policy will help Councillors and employees of the Council to develop sound and effective policies that impact on the local community, whilst ensuring that the Council meets its duty under the Equality Act 2010.

3.0 Scope

3.1 This policy applies to all employees, volunteers, contractors and councillors of Cropwell Bishop Parish Council.

3.2 All employees and Councillors have a duty to uphold equal opportunities principles. Any breach by them of this policy will be dealt with through the code of conduct or Disciplinary process.

4.0 Equality Act 2010

4.1 The Equality Act 2010 applies to public bodies and others carrying out public functions. It supports good decision-making by ensuring public bodies consider how different people will be affected by the activities, policies and services provided.

4.2 The Equality Act 2010 places a Public Sector Duty on Cropwell Bishop Parish Council to work to:

a. Eliminate discrimination, harassment, victimisation and any other conduct prohibited under the act
b. Advance equality of opportunity between persons who share a protected characteristic and persons who don’t share it
c. Foster good relations between persons who share a relevant protected characteristic and persons who don’t share it.

4.3 No individual, group or organisation will be discriminated against. This includes, but is not limited to the following characteristics (known as protected characteristics under the Act)
▪ Age
▪ Disability
▪ Gender
▪ Marital status and civil partnerships
▪ Pregnancy and maternity
▪ Race
▪ Religion and beliefs
▪ Sexual orientation
▪ Ethnic origin
▪ Nationality

5.0 Equality Commitments

5.1 Cropwell Bishop Parish Council supports the principles and practices of the Equality Act 2010 and recognises that it is the duty of all Councillors and employees to accept their personal responsibility for fostering a fully integrated community at work by respecting and adhering to the principles of equality for all.

5.2 Cropwell Bishop Parish Council will actively promote equality throughout the organisation through the application of policies which will ensure that individuals receive treatment that is fair and equitable and consistent with their relevant aptitudes, potential, skills, experiences and abilities.

5.3 Cropwell Bishop Parish Council is committed to:
▪ Promoting equality of opportunity for all persons
▪ Promoting a good and harmonious environment in which all persons are treated with respect and valued
▪ Preventing occurrences of unlawful direct discrimination, indirect discrimination, harassment and victimisation
▪ Fulfilling its legal obligations under the Equality Act 2010 6.0 Policy Review 6.1

Cropwell Parish Council will review this policy as is necessary and appropriate, or at a maximum of three years after its last review.

COUNCILLOR CODE OF CONDUCT

Cropwell Bishop Parish Council Logo

As Agreed 3rd March 2026
Minute Reference: M.453

You are a Councillor or co-opted member of Rushcliffe Borough Council and as such are committed to behaving in a manner that is consistent with the following principles to achieve best value for our residents and maintain public confidence in this authority.

SELFLESSNESS: Holders of public office should act solely in terms of the public interest. They should not do so in order to gain financial or other material benefits for themselves, their family, or their friends.

INTEGRITY: Holders of public office should not place themselves under any financial or other obligation to outside individuals or organisations that might seek to influence them in the performance of their official duties.

OBJECTIVITY: In carrying out public business, including making public appointments, awarding contracts, or recommending individuals for rewards and benefits, holders of public office should make choices on merit.

ACCOUNTABILITY: Holders of public office are accountable for their decisions and actions to the public and must submit themselves to whatever scrutiny is appropriate to their office.

OPENNESS: Holders of public office should be as open as possible about all the decisions and actions that they take. They should give reasons for their decisions and restrict information only when the wider public interest clearly demands.

HONESTY: Holders of public office have a duty to declare any private interests relating to their public duties and to take steps to resolve any conflicts arising in a way that protects the public interest.

LEADERSHIP: Holders of public office should promote and support these principles by leadership and example.

Accordingly, when acting in your capacity as a Councillor or co-opted member:

(a) you must act solely in the public interest and should never improperly confer an advantage or disadvantage on any person or act to gain financial or other material benefits for yourself, your family, a friend or close associate
(b) you must not place yourself under a financial or other obligation to outside individuals or organisation that might seek to influence you in the performance of your official duties

(c) when carrying out your public duties you must make all choices, such as making public appointments, awarding contracts or recommending individuals for rewards or benefits, on merit
(d) you are accountable for your decisions to the public and you must co-operate fully with whatever scrutiny is appropriate to your office
(e) you must be as open as possible about your decisions and actions and the decisions and actions of the Council and should be prepared to give reasons for those decisions and actions

(f) you must declare any private interests, both pecuniary and non-pecuniary, including your membership of any trade union, that relate to your public duties and must take steps to resolve any conflicts arising in a way that protects the public interest, including registering and declaring interests in a manner conforming with the procedures set out in the box below

(g) you must, when using or authorising the use by others of the resources of the Council, ensure that such resources are not used improperly for political purposes (including party political purposes) and you must have regard to any applicable Local Authority Code of Publicity made under the Local Government Act 1986

(h) you must promote and support high standards of conduct when serving in your public post, in particular as characterised by the above requirements, by leadership and by example. By respecting others and not bullying, intimidating or harassing person or behaving in an improper or offensive manner (including the use of offensive language or making improper personal remarks to or about individuals0, by respecting confidentiality of information you receive, and by not conducting yourself in a manner which is likely to bring the authority into disrepute.

Harassment can occur through verbal or written comments (including ones made online). The following list provides some examples but it is, by no means, exhaustive:

• Unwelcome physical contact such as touching or invading ‘personal space’; Inappropriate remarks or questioning such as comments about someone’s appearance, lewd comments, and offensive jokes (such as ones of a racial, sexual or sectarian nature);
• Intrusive questioning, including the persistent discussion of a person’s sexual practices, misogynistic behaviour, sexual orientation or religious beliefs (either directly or with others); and
• Sending unwelcome emails, messages or notes; circulating or displaying explicit or inappropriate images

Bullying is inappropriate and unwelcome behaviour which is offensive and intimidating, and which makes an individual or group feel undermined, humiliated or insulted. Again, it is the impact of any behaviour rather than the intent which is the key.

Bullying usually arises as a result of an individual misusing their power (usually derived from status or some other position of strength) and, again, can occur through all means of communication. Bullying tends to be a pattern of behaviour or can be a one off serious incident that becomes objectionable or intimidating.

The examples in the following list are, by no means, exhaustive:

• Unwelcome physical, verbal or non-verbal conduct;
• Intimidatory behaviour including verbal abuse or the making of threats;
• Making someone’s working life difficult;
• Disparaging, ridiculing or mocking comments and remarks; • Physical violence; and
• Deliberately excluding an individual from conversations, work or social activities, in which they have a right or legitimate expectation to participate.

(i) you must have regard to any relevant advice provided to you by the Council’s Monitoring Officer, Section 151 Officer and Chief Executive where they are acting pursuant to his or her statutory duties

(j) you must not disclose information given to you in confidence by anyone, or information acquired by you which you believe, or ought reasonably to be aware, is of a confidential nature, except where:

(i) you have the consent of a person authorised to give it
(ii) you are required by law to do so
(iii) the disclosure is made to a third party for the purpose of obtaining professional advice provided that the third party agrees not to disclose the information to any other person; or (iv) the disclosure is:

  • reasonable, in the public interest and • made in good faith and in compliance with the reasonable requirements of the Council.

(k) You must promote equality by not discriminating against any person, and by treating people with respect, regardless of their race, age, religion, gender, sexual orientation or disability.

Registering and declaring pecuniary and non-pecuniary interests

You must, within 28 days of taking office as a Councillor or co-opted member, notify the Council’s Monitoring Officer of any disclosable pecuniary interest as defined by regulations made by the Secretary of State (see attached schedule), where the pecuniary interest is yours, your spouse’s or civil partner’s, or is the pecuniary interest of somebody with whom you are living with as a husband or wife, or as if you were civil partners.
In addition, you must, within 28 days of taking office as a Councillor or co-opted member, notify the Council’s Monitoring Officer of any disclosable pecuniary or non- pecuniary interest which your authority has decided should be included in the register.
If an interest has not been entered onto the Council’s register, then the Councillor must disclose the interest to any meeting of the Council at which they are present, where they have a disclosable interest in any matter being considered and where the matter is not a ‘sensitive interest’.1
Following any disclosure of an interest not on the Council’s register or the subject of pending notification, you must notify the Monitoring Officer of the interest within 28 days beginning with the date of disclosure.
Unless dispensation has been granted, you may not participate in any discussion of, vote on, or discharge any function related to any matter in which you have a pecuniary interest as defined by regulations made by the Secretary of State. Additionally, you must observe the restrictions the Council places on your involvement in matters where you have a pecuniary or non-pecuniary interest as defined by the Council.

1 A ‘sensitive interest’ is described in the Localism Act 2011 as a Councillor or co-opted member of an authority having an interest, and the nature of the interest being such that the Councillor or co-opted member, and the Authority’s Monitoring Officer, consider that disclosure of the details of the interest could lead to the Councillor or co-opted member, or a person connected with the Councillor or co-opted member, being subject to violence or intimidation.

SCHEDULE

SubjectPrescribed description
Employment, office, trade,
profession or vocation		Any employment, office, trade, profession or
vocation carried on for profit or gain.
SponsorshipAny payment or provision of any other financial benefit (other
than from the relevant authority) made or provided within the
relevant period in respect of any expenses of the Councillor.

This includes any payment of financial benefit from a trade
union within the meaning of the Trade Union and Labour
Relations (Consolidation) Act 1992.
ContractsAny contract which is made between the relevant person (or
body in which the relevant person has a beneficial interest)
and the relevant Authority – (a) under which goods or services
are to be provided or works are to be executed; and (b) which
has not been fully discharged.
LandAny beneficial interest in land which is within the area of the
relevant Authority
LicensesAny license (alone or jointly with others) to occupy land I the
area of the relevant Authority for a month or longer
Corporate tenanciesAny tenancy where (to the Councillor’s knowledge) –
(a) the landlord is relevant authority; and
(b) the tenant is a body in which the relevant person has
beneficial interest.
SecuritiesAny beneficial interest in securities of a body where: (a) that
body (to the Councillor’s knowledge) has a place of business
or land in the area of the relevant Authority;
and (b) either:
(i) the total nominal value of the securities exceeds
£25,000 or one hundredth of the total issued share capital of
that body; or (ii) if the share capital of that body is of
more than one class, the total nominal value of the shares of
any one class in which the relevant person has a beneficial
interest exceeds one hundredth of the total issued share
capital of that class.

GENERAL PRIVACY NOTICE

Cropwell Bishop Parish Council Logo

Policy Adopted April 3rd 2018
Last Review – 13/1/26 Minute Ref: M.295
Next Review Date: January 2028

Your personal data – what is it?

“Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photographs, videos, email address, or address). Identification can be directly using the data itself or by combining it with other information which helps to identify a living individual (e.g. a list of staff may contain personnel ID numbers rather than names but if you use a separate list of the ID numbers which give the corresponding names to identify the staff in the first list then the first list will also be treated as personal data). The processing of personal data is governed by legislation relating to personal data which applies in the United Kingdom including the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and other legislation relating to personal data and rights such as the Human Rights Act.

Who are we?

This Privacy Notice is provided to you by Cropwell Bishop Parish Council which is the data controller for your data.

Other data controllers the council works with:

  • Rushcliffe Borough Council, Nottinghamshire County Council & other Local Authorities
  • Community groups
  • Charities
  • Other not for profit entities
  • Contractors
  • Credit reference agencies

We may share your personal data with the organisations listed above where necessary for them to carry out their functions.

Where we process your data together with another organisation for the same purpose, we may act as joint data controllers, meaning we are jointly responsible for how your data is used.

Where organisations process your data for their own purposes, they will act as independent data controllers and will be responsible for their own processing. In such cases, you should contact the relevant organisation directly to exercise your rights or raise any concerns

The council will process some or all of the following personal data where necessary to perform its tasks:

  • Names, titles, and aliases, photographs;
  • Contact details such as telephone numbers, addresses, and email addresses;
  • Where relevant and necessary for the services provided by the Council, or where you choose to provide it to us, we may process information such as gender, age, marital status, nationality, education and work history, academic or professional qualifications, hobbies, family composition, and dependants.
  • Where you pay for activities such as use of a council hall, financial identifiers such as
    bank account numbers, payment card numbers, payment/transaction identifiers, policy
    numbers, and claim numbers;
  • The personal data we process may include sensitive or other special categories of
    personal data such as criminal convictions, racial or ethnic origin, mental and physical
    health, details of injuries, medication/treatment received, political beliefs, trade union
    affiliation, genetic data, biometric data, data concerning and sexual life or orientation.

How we use special category (sensitive) personal data

  • We may process sensitive personal data including, as appropriate:
    • information about your physical or mental health or condition in order to monitor
      sick leave and take decisions on your fitness for work;
    • your racial or ethnic origin or religious or similar information in order to monitor
      compliance with equal opportunities legislation;
    • in order to comply with legal requirements and obligations to third parties.
  • These types of data are described in the GDPR as “Special categories of data” and
    require higher levels of protection. We need to have further justification for collecting,
    storing and using this type of personal data.
  • We may process special categories of personal data in the following circumstances:
    • In limited circumstances, with your explicit written consent.
    • Where we need to carry out our legal obligations.
    • Where it is needed in the public interest.
  • Less commonly, we may process this type of personal data where it is needed in
    relation to legal claims or where it is needed to protect your interests (or someone
    else’s interests) and you are not capable of giving your consent, or where you have
    already made the information public.

Do we need your consent to process your sensitive personal data?

In limited circumstances, we may approach you for your written consent to allow us to
process certain sensitive personal data. If we do so, we will provide you with full
details of the personal data that we would like and the reason we need it, so that you
can carefully consider whether you wish to consent.

The council will comply with data protection law. This says that the personal data we hold about you must be:

  • Used lawfully, fairly and in a transparent way.
  • Collected only for valid purposes that we have clearly explained to you and not used in
    any way that is incompatible with those purposes.
  • Relevant to the purposes we have told you about and limited only to those purposes.
  • Accurate and kept up to date.
  • Kept only as long as necessary for the purposes we have told you about.
  • Kept and destroyed securely including ensuring that appropriate technical and security
    measures are in place to protect your personal data to protect personal data from loss,
    misuse, unauthorised access and disclosure.

We use your personal data for some or all of the following purposes:

  • To deliver public services including to understand your needs to provide the services
  • that you request and to understand what we can do for you and inform you of other
  • relevant services;
  • To confirm your identity to provide some services;
  • To contact you by post, email, telephone or using social media (e.g., Facebook,
    Twitter, WhatsApp);
  • To help us to build up a picture of how we are performing;
  • To prevent and detect fraud and corruption in the use of public funds and where
    necessary for the law enforcement functions;
  • To enable us to meet all legal and statutory obligations and powers including any
    delegated functions;
  • To carry out comprehensive safeguarding procedures (including due diligence and
    complaints handling) in accordance with best safeguarding practice from time to time
    with the aim of ensuring that all children and adults-at-risk are provided with safe
    environments and generally as necessary to protect individuals from harm or injury;
  • To promote the interests of the council;
  • To maintain our own accounts and records;
  • To seek your views, opinions or comments;
  • To notify you of changes to our facilities, services, events and staff, councillors and
    other role holders;
  • To send you communications which you have requested and that may be of interest to
    you. These may include information about campaigns, appeals, other new projects or
    initiatives;
  • To process relevant financial transactions including grants and payments for goods and
    services supplied to the council
  • To allow the statistical analysis of data so we can plan the provision of services.
    Our processing may also include the use of CCTV systems for the prevention and prosecution
    of crime.

What is the legal basis for processing your personal data?

The Council is a public authority and processes most personal data in order to carry out its statutory functions and duties.

In the majority of cases, personal data is processed on the following lawful bases under the UK GDPR:

  • Legal obligation (Article 6(1)(c)) – where processing is necessary to comply with the law;
  • Public task (Article 6(1)(e)) – where processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Council.

In some circumstances, we may process personal data where it is necessary for the performance of a contract with you, or to take steps at your request before entering into a contract (Article 6(1)(b)). For example, this may include the use of Council facilities or the management of allotment tenancies.

We will always ensure that your rights and interests are considered and protected when processing your personal data.

Where we rely on consent (Article 6(1)(a)), this will be clearly identified at the point of collection. You have the right to withdraw your consent at any time.

Sharing your personal data

This section provides information about the third parties with whom the council may share your personal data. These third parties have an obligation to put in place appropriate security measures and will be responsible to you directly for the manner in which they process and protect your personal data. It is likely that we will need to share your data with some or all of the following (but only where necessary):

  • The data controllers listed above under the heading “Other data controllers the council
    works with”;
  • Our agents, suppliers and contractors. For example, we may ask a commercial provider
    to publish or distribute newsletters on our behalf, or to maintain our database
    software;
  • On occasion, other local authorities or not for profit bodies with which we are carrying
    out joint ventures e.g. in relation to facilities or events for the community.

How long do we keep your personal data?

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including to meet legal, accounting, and reporting requirements.

Some records must be retained for specific periods in accordance with legal and regulatory obligations. For example:

  • Financial records are typically retained for a minimum of 6–8 years to comply with HMRC requirements;
  • Certain records may be retained longer where required by law or statutory guidance;
  • Personal data may be retained where necessary to establish, exercise, or defend legal claims (for example, up to 3 years for personal injury claims or 6 years for contract claims).

The Council maintains a Data Retention and Disposal Policy, which sets out the retention periods for different categories of personal data and the criteria used to determine those periods.

Where data is no longer required, it will be securely deleted or destroyed in accordance with this policy.

Your rights and your personal data

You have the following rights with respect to your personal data:

When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.

1) The right to access personal data we hold on you

At any point you can contact us to request the personal data we hold on you as well as
why we have that personal data, who has access to the personal data and where we
obtained the personal data from. Once we have received your request we will respond
within one month.

There are no fees or charges for the first request but additional requests for the same
personal data or requests which are manifestly unfounded or excessive may be subject
to an administrative fee.

2) The right to correct and update the personal data we hold on you

If the data we hold on you is out of date, incomplete or incorrect, you can inform us
and your data will be updated.

3) The right to have your personal data erased

If you feel that we should no longer be using your personal data or that we are
unlawfully using your personal data, you can request that we erase the personal data
we hold.

When we receive your request we will confirm whether the personal data has been
deleted or the reason why it cannot be deleted (for example because we need it to
comply with a legal obligation).

4) The right to object to processing of your personal data or to restrict it to certain purposes only

You have the right to request that we stop processing your personal data or ask us to
restrict processing. Upon receiving the request we will contact you and let you know if
we are able to comply or if we have a legal obligation to continue to process your data.

5) The right to data portability

You have the right to request that we transfer some of your data to another controller.
We will comply with your request, where it is feasible to do so, within one month of
receiving your request.

6) The right to withdraw your consent to the processing at any time for any processing of data to which consent was obtained

You can withdraw your consent easily by telephone, email, or by post (see Contact
Details below).

7) The right to lodge a complaint with the Information Commissioner’s Office

You can contact the Information Commissioners Office on 0303 123 1113 or via email
https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s
Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

International Transfers of Personal Data

We do not routinely transfer personal data outside the United Kingdom. However, where this is necessary, we will ensure that appropriate safeguards are in place to protect your personal data.

Where personal data is transferred outside the UK, it will only be transferred to:

  • Countries that have been recognised by the UK Government as providing an adequate level of data protection; or
  • Organisations where appropriate safeguards are in place, such as the UK International Data Transfer Agreement (IDTA) or the UK Addendum to the EU Standard Contractual Clauses.

In limited circumstances, personal data published by the Council (for example on our website or in newsletters) may be accessed from outside the UK.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Changes to this notice

We keep this Privacy Notice under regular review and we will place any updates on Cropwell Bishop Parish Council web page. This Notice was last updated 13th January 2026.

Contact Details

Please contact us if you have any questions about this Privacy Notice or the personal data we hold about you or to exercise all relevant rights, queries or complaints at:

The Data Controller
Cropwell Bishop Parish Council
Cropwell Bishop
Notts
NG12 3BU
Email:clerk@cropwellbishop-pc.gov.uk
Telephone: 0115 9894656

Data Protection Officer (DPO)
Darrel Towndrow
Email: dpo@cropwellbishop-pc.gov.uk

The Data Protection Officer provides independent advice and oversight on data protection matters and can be contacted for any data protection queries or concerns.